Export Documentation

International Trade Made easy

SERVICES:

• eCert eXpress Case Study - Promotional Flyer
• eCert eXpress - Enabling Easy Exporting - Promotional Flyer
• European Community Certificates of Origin + eCert
• Arab-British & Egyptian-British Documentation + a-Cert
• ATA Carnets
• HM Revenue & Customs Documentation - EUR1, A.TR, GSP Form A & EUR-Med Certificates
• International Trade Forms

European Community Certificates of Origin & Authentication of Invoices

In addition to a wide range of International Trade Services we are also authorised by the Department of Trade & Industry to issue European Community Certificates of Origin and the authentication of invoices.

Certificates of Origin can be raised to comply with Letters of Credit, foreign Customs requirements or even a customer request. Certification and authentication is processed from our Bugle Street office. In most cases, the turn around is immediate and what is more, we also offer a fax service which enables your document to be checked by a member of our team prior to submission of the documents for certification.

Also, see our International Trade training courses.

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Arab-British & Egyptian-British Certificates of Origin

If you are considering exporting to one of the nineteen Arab States or to Egypt, you will generally find that documentation is required and unless you are members of the Arab-British or Egyptian-British Chambers of Commerce, all documentation must be presented via an agent Chamber.
We can proudly say that we are an agent Chamber and can arrange for your documentation to be certified or alternatively legalised by the relevant embassies.

The time limits for Arab-British & Egyptian-British documentation to be processed can vary between three and ten working days. In addition, blank certificate of origin forms can be purchased from this office.

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ATA Carnets - passport for goods

• Ukraine joins the ATA Carnet Scheme

Do you want to develop your overseas markets?

Talk to us!

The ATA Carnet is a temporary admission document which acts as a "passport for goods" for three main categories of Community status goods. Please telephone (+44 (0)23 8022 3541 and ask for ATA Carnets) to obtain blank Carnet forms which once completed and returned will enable us to issue the document itself

• commercial samples
• goods for presentation or use at trade fairs, shows, exhibitions or similar events
• professional equipment (which is solely for use by, or under the personal supervision of the holder or his nominated representative)

Using an ATA Carnet cuts out red tape for you at border points avoiding cash deposits and the like in the country of temporary importation. It can be used for multiple trips, is valid for one year and covers 65 countries.

• The ATA Carnet provides a guarantee to the Customs of a foreign country into which the goods are temporarily imported that all duties, taxes etc. will be paid to them if the conditions under which they allow these into the country are breached
• The issuing Chamber must receive security from the ATA Carnet user. This security must be for an amount equal to the highest rate of duty and taxes applicable to the goods in any country of destination, and transit if applicable. It will disregard any preferential tariffs that may be in force at the time because Customs authorities may themselves ignore such preferential rates

The amount to the nearest pound, may be provided from one of the following options:

• Immediate cover for premium through the ATA Carnet Indemnity Scheme
• Bank or insurance company guarantee, (in which case the banks or insurance companies must comply with certain criteria) Such a guarantee will only be accepted when given on the Issuing Chamber's official form
• Cash or Banker's Draft

ATA Carnet Indemnity Scheme (C.I.S.)

The Carnet Indemnity Scheme is an in-house system set up between London Chamber of Commerce and Lloyds of London, which simplifies the means by which the Carnet user can arrange for the Security to be provided, without having to supply either cash, Banker's Draft or Guarantee from an approved bank.

The benefits to the ATA Carnet user are:

• "While You Wait" processing
• No "freezing" of assets or funds (as with other institutions)
• Minimum Premium of only £77.08

The cost of an ATA Carnet:

Southampton Chamber Members (issue fee) £152.87
Southampton Chamber Members (issue fee within 24 hours) £305.74
Non-members (issue fee) £254.68
Non-member (issue fee within 24 hours) £407.55

Contact our Membership Team to enquire about the benefits of being a member of the Southampton & Fareham Chamber of Commerce.

For further details telephone +44 (0)23 8022 3541 and ask for the ATA Carnet department.

Completed Carnets come with an "Important Notes" for the Holder attached to the document which you may view now

A Carnet may not be used for:

• goods to be sold or hired out abroad for financial gain
• perishable or consumable items (as they would not normally be re-exported)
  goods which are temporarily exported for processing or repair
• goods on which a CAP (Common Agricultural Policy) refund will be claimed
• goods used as a means of transport
• the exportation of unaccompanied goods, or by post
• foreign goods temporarily imported into the EC under a Customs Temporary Importation Concession equipment to be used for the construction, repair or maintenance of buildings or for earthmoving and like projects

We advise that you contact the DTI or visit their website www.uktradeinvest.gov.uk for alternative arrangements.

EC/CPD/CHINA - TAIWAN Carnet

Agreement has been reached between the EC, Taiwan and the International Chamber of Commerce to establish a system of Carnets similar to that for ATA Carnets. The Carnet covers goods temporarily imported/exported between the EC and Taiwan. Other than a different colour code and A4 format to distinguish it from the ATA Carnet, the conditions for its use, the goods for which it can be used, and EC Customs procedures are identical.

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EUR1, A.TR, GSP Form A & EUR-Med Certificates

2008 Price Increase for EUR1, A.TR, GSP Form A & EUR-MED Certificates

A.TR & EUR1 Certificates are now available on-line.  Please contact the International Trade team on tel 023 8022 3541.

IMPORTANT HMRC NOTICES:

• Joint Customs Consultative Committee JCCC Information Paper (06) 49  NEW!
• Joint Customs Consultative Committee JCCC Information Paper (06) 48  NEW!
• Joint Customs Consultative Committee JCCC Information Paper (05) 35
• Joint Customs Consultative Committee JCCC Information Paper 04 (56) - Mexico
  Customs have issued the above paper with suggested actions to follow when completing EUR1 Certificates and Invoice declarations for Mexico
• Joint Customs Consultative Committee JCCC Information Paper (06) 35 
• Joint Customs Consultative Committee JCCC Information Paper (06) 32
• Joint Customs Consultative Committee JCCC Information Paper (06) 30
• Joint Customs Consultative Committee JCCC Information Paper (06) 25
• Joint Customs Consultative Committee JCCC Information Paper (06) 20
• Joint Customs Consultative Committee JCCC Information Paper (06) 12
• Joint Customs Consultative Committee JCCC Information Paper (06) 13
• Joint Customs Consultative Committee JCCC Information Paper (05) 37
• Joint Customs Consultative Committee JCCC Information Paper (06) 03
• Joint Customs Consultative Committee JCCC Annex (06) 03

Many of the HM Revenue & Customs offices throughout the UK no longer process EUR1, A.TR, GSP Form A & EUR-MED Certificates. In the case of Southampton, we have been advised that this service has ceased.

Authorised Chambers of Commerce, of which the Southampton & Fareham Chamber of Commerce is one, has assumed the responsibility locally for the issue of these Certificates. The Chamber of Commerce has been issuing export documentation, including Certificates of Origin and ATA Carnets, for over 40 years and is the ideal partner to process your EUR1 Certificates. As with all our services, we will ensure that you receive the best possible checking and processing service from our experienced team.

Additional Information:

• Certificates can be sent via the mail to this office for processing but they can also be dealt with over the counter
• We are acting on behalf of HM Revenue & Customs and therefore the stamp used will be that of HM Revenue & Customs
• Completed Certificates can if requested, be sent back to you via the post
• We are able to process Certificates regardless of the port/airport of departure
• Chamber of Commerce opening hours: 9.00am - 4.30pm - Monday to Friday

Please note that HM Revenue & Customs, The Central Processing Unit, Custom House, Furness Quay, Salford, MANCHESTER M50 3XN will still accept applications for processing but only by post or courier

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International Trade Export Forms

The International Trade team can provide export documentation forms, to members, and non-members of the Chamber, which can be purchased directly from us.

The following forms are available:

• Standard Shipping Notes
• Dangerous Goods Notes (Sea & Air)
• GSP Certificates
• Country Forms
• European Community Certificates of Origin
• Arab-British Certificates of Origin
• EUR1 Certificates
• A.TR Certificates
• Many more, Contact Us for more details

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